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Automating Timesheets Using Multiple Billing and Pay Rates

“When you get something for nothing, you just haven’t been billed for it yet.” — Franklin P. Jones

There are sometimes good reasons timesheets are filled out on paper and processed manually by companies.  Particularly those with complicated billing and pay rules. Many companies have such complicated and multiple billing rate rules that they have no choice but to support them manually.  Some use paper timesheets and go through the arduous task of consolidating data by hand. Others use excel spreadsheets and consolidate manually or with macros. In both cases, this is often necessary to support multiple bill rates and multiple pay rates using many different scenarios.

In the case of a Construction or Field Services firm, billing rates for jobs can vary by cost code, equipment being using for a task, the location or the worker’s role. In the case of Oil and Gas field services, pay rates for workers can also vary by locations, the type of work, shift, location or other pay differentials. In the case of services firms, professionals providing nursing services, for example, in a customer’s home, might have pay rates the vary by the services being delivered, other tasks performed, or even a particular customer attribute that is tracked with timesheet data. Whatever the factors that drive billing and pay rate rules, a time and work tracking solution must be flexible and allow rates to be determined by combinations of any factors in the system.

So how can we automate these rate assignments and rules for so many different situations? The problem with much “off-the-shelf” business software packages are their inflexibility. Pacific Timesheet, on the other hand, can set billing and pay rates by any major object in the system:  an employee, resource, group, project, job, phase, cost code, task, etc. Further, when an employee or resource is working on a job they can have their rates vary by their location, cost code or other factor.  In this way, payroll and billing departments can receive an automated calculated billing amount for a customer or chargeback, and an automated calculated pay amount for an employee, or calculated cost amount for a resource. Custom reports can be written to summarize and compare any data. Complex reports can be written easily to compare bill or pay amounts over time. In short, Pacific Timesheet software and software as a service can automate time capture, multiple bill rates and pay rates to streamline your billing and payroll processes.



Automating Timesheets Using Multiple Billing and Pay Rates

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Automating Timesheets Using Multiple Billing and Pay Rates

Published by: Jim Dickerson | Word Count: 398 | Comments: 0 | Article Views: 1059


“When you get something for nothing, you just haven’t been billed for it yet.” — Franklin P. Jones

There are sometimes good reasons timesheets are filled out on paper and processed manually by companies.

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